Backup and Disaster Recovery Strategy
Backing up the data for your practice management and clinical software is one of the most important tasks that should be performed every day.
Most practices are aware of the need to secure their data but seldom check the integrity of the process by restoring data to confirm that the backup was successful. Computer systems are generally reliable but most users will need to recover from a system failure at some time. It is important that you know how to retrieve data should the need arise. We recommend:
- Take a daily backup of all files that are important to the running of your practice. For example, Clinical data, practice management data, document files, and financial records.
- Keep separate backup media for each day of the week.
- Take some backups off-site but keep them readily accessible in case they are needed.
- Periodically restore a backup to a temporary location to check the integrity of the backup process and to test the ability of your staff to perform this task.
- Keep permanent weekly, fortnightly, or monthly backups. This provides a historical record that could be used to restore your data.
- A good backup strategy is business critical, therefore consult with your IT specialist to ensure that your strategy is appropriate for your situation.