'Default' Format (recommended)

Field Size Notes
External ID 9 Unique identifying code for each patient.
  • May contain letters or numbers in character format.
  • Needs to be unique as it is used as a key to identify patients and their associated medications, history, and so forth.
  • Should be generated by the system when a new patient record is initiated.
Patient Surname 30 Patient's surname. If the patient goes by a single name, this field will be blank.
Patient First Name 30 Patient's first name.

For patients who go by a single name;

  • If the FIRSTNAME data is 'ONLYNAME' or '.' or Spaces, it will be identified as being a Single Name when imported into Clinical or Pracsoft (via the Link File Processor, DDE, or the Import Demographics utility).
  • f the FIRSTNAME is 'ONLYNAME' or '.' when imported, it will be converted to an empty string by Clinical/Pracsoft.
  • The 'Delete data in Clinical' option (Link File Processor) ignores the FIRSTNAME field.
Patient Title 6 Patient's title as recorded in Clinical or Pracsoft.
Patient Date of Birth 8 Date of birth in format dd/mm/yyyy.
Patient ATSI status 1 'Y' or 'N'
Patient Address 40 Street and Number. Can contain up to three lines of information, separated by CSV.
Patient City 30 City or Suburb.
Patient Postcode 4 Post Code.
Patient Chart Number 10 Chart/Record number if recorded in Clinical or Pracsoft.
Patient Pension Number 14 If the patient has a Pension Status of 'Pension/HCC' (as recorded in Clinical or Pracsoft), this field will indicate the patient's Pension Number. However, if the patient's pension status is 'none', this field will be blank.
Patient DVA Number 14 If the patient has a Pension Status of 'Full DVA' or 'Limited DVA' (as recorded in Clinical or Pracsoft), this field will indicate the patient's DVA Number. However, if the patient's pension status is 'none', this field will be blank.
Patient Medicare Number 13 Patient's Medicare Number if recorded in Clinical or Pracsoft.
Patient Medicare Index Number 1 Patient's Medicare Index/Reference Number, if Medicare Number has been recorded in Clinical or Pracsoft.
Doctor Name 30 Practitioner's Name.
Doctor Provider Number 8 Practitioner's Provider Number.
Immunisation Date 10 Date on which immunisation was recorded in Clinical. This is not necessarily the date on which the immunisation was actually administered.
Vaccination Name 40 Name of the recorded vaccination.
AIR Vaccine Code 6 Generated at runtime.
Immunisation Sequence 1 If entered when recording an immunisation. Otherwise this field is left blank.
Immunisation Batch No 20 If entered when recording an immunisation. Otherwise this field is left blank. This number should not contain spaces (can be enforced via the setting 'Enforce AIR Validation rules to batch numbers for the purpose of Medicare Australia claims' within Advanced Link Options).
VaccineSerialNumber Serial Number entered in the Imm tab
ImmunisingProviderIdentifierIndividual HPI-I number of the doctor who administered the vaccine, or whom it was administered on behalf
ImmunisingProviderIdentifierOrganisation Practices HPI-O number
InformationProviderIdentifierIndividual HPI-I number of the doctor who administered the vaccine, or whom it was administered on behalf
InformationProviderIdentifierOrganisation Practices HPI-O number
IndividualHealthIdentifier Patients IHI Number
VaccineAdministeredOverseasIndicator whether or not the Vaccine was administered overseas

Record size = 345 bytes

Each line contains the following pipe delimited fields:

Patient.ExternalID|Patient.Surname|Patient.Firstname|Patient.Title|Patient.StreetLines|Patient.City|Patient.Postcode|Patient.ChartNumber|Patient.PensionNumber|Patient.DVANumber|Patient.PensionCode|Patient.SafetyNetNumber|Patient.MedicareNumber|Doctor.ProviderNumber|Doctor.Name|Immunisation.Date|Immunisation.Type|Immunisation.Sequence|Immunisation.Batch